Broomwood Primary School
Privacy notice for pupils
You have a legal right to be informed about how our school uses any personal information that we hold about you. To follow the legal rules, we give you a ‘privacy notice’ to show you what data we have, why we have and where it is kept.
Our school, Broomwood Primary, is the data controller for all of the information we have about you. To check that we are following all of the right rules, we have a data protection officer. This is Mrs Patterson and she is the headteacher at Navigation Primary School
We hold some personal information about you to make sure we can help you learn and look after you at school.
What we hold:
Why we use this data:
We use this data to help run the school, including to:
Where we keep your data:
Most of your data is kept with Mrs Hossen and the staff in the office: Mrs Lewis, Mrs Lowe and Mrs Mellor.
We store your data on our computers and this is stored on the cloud (this is a big safe database off the school premises). Some of you data is stored in files and these are kept in the office. Files that are private and confidential about you are kept in Mrs Hossen’s locked cupboard.
Your teachers will also have some data about you and they keep this on their laptops. Their laptops are encrypted( a special code) and have a password so it is difficult for anyone but your teacher to see your information.
Our legal basis for using your data:
We will only collect and use your information when the law allows us to. Most often, we will use your information where:
Sometimes, we may also use your personal information where:
Where we have got permission to use your data, you or your parents/carers may withdraw ( take it away) this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing consent.
We need to get your permission for things like:
Who we share your data with:
Sometimes in school, we have to share your data with other people but we have to have a good reason for doing this: We have to share it with:
How long do we keep your data for?
We will keep personal information about you while you are a pupil at our school. We may also keep it after you have left the school, where we are required to by law.
We have a policy which is called a retention policy and this tells us how long we must keep information about pupils in our school.
National Pupil Database:
We are required to provide information about you to the Department for Education (a government department) as part of data collections such as the school census.
Some of this information is then stored in the National Pupil Database, which is managed by the Department for Education and provides evidence on how schools are performing. This, in turn, supports research.
The database is held electronically so it can easily be turned into statistics (numbers). The information it holds is collected securely from schools, local authorities, exam boards and others.
The Department for Education may share information from the database with other organisations which promote children’s education or wellbeing in England. These organisations must agree to strict terms and conditions about how they will use your data.
You can find more information about this on the Department for Education’s webpage on how it collects and shares research data.
You can also contact the Department for Education if you have any questions about the database.
How to access personal information we hold about you
Your parents can find out if we hold any personal information about you, and how we use it, by making a ‘subject access request’.
If we do hold information about you, we will:
If you want to make a request you have to tell Mrs Hossen in a letter what information you would like.
You have other rights over how your personal data is used and kept safe, including the right to:
We take any complaints about how we collect and use your personal data very seriously, so please let us know if you think we’ve done something wrong.
You can make a complaint at any time by contacting Mrs Hossen who will speak to the data protection officer..
You can also complain to the Information Commissioner’s Office in one of the following ways:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer : Mrs Patterson or the headteacher: Mrs Hossen.
Mrs Patterson: 0161-912-5937
Mrs Hossen: 0161-912-5609
This notice is based on the Department for Education’s model privacy notice for pupils, amended to reflect the way we use data in this school.